Go Paperless to Reduce Carbon Footprint While Improving Office Efficiency and Profitability

Document management software (DMS) will not only reduce a company’s carbon footprint, it can increase employee productivity and company profitability by reducing time and resources spent filing, finding and sharing documents. Today,business is done around the clock, and around the globe, and in order to succeed,companies must have access to important documentsas well as the ability to share them with co-workers, clients and vendors at a moment’s notice.

DMS provides organizations with a central location to capture, manage, share, and protect all of their office files. Here are a few reasons why DMS makes a difference:

• Create quick-wins on your balance sheet:DMSfrees up administrative time spent locating and retrieving documents. For example, a cloud-based document management system can reduce reliance not only on physical hardware and expensive server licensing fees (saving an organization’s office space and IT spending), but it also provides anytime/anywhere access to critical files and documents.

• Lower overhead costs:A well-designed paperless system not only frees up person-hours, it can lower overhead costs by 30% to 40%, including stationery expenses, document storage space and even positively influence carbon credit.

• Drive growth and profitability:The efficiency of a paperless office can be maximized when combined with other productivity tools such as workflow management. Imagine an enterprise where work instructions for every step of a process automatically open for employees. Secure paperless offices see significant reductions in cost, turnaround time, risk profile, training period and better performance on key growth indicators. This enables a business to do more with less time and money.

• Security.DMS is the safest way to store and share sensitive documents. The security provided through these sophisticated systems protects your customers, your company and your bottom line. It reduces risk from compliance and regulatory requirements (SEC, HIPPA, etc.) and is an easier and safer way of transmitting information than email, FTP and physical document distribution.

• Quick response times.DMSallows for faster and more accurate access to information which not only increases workflow productivity, but also quality perception from customers (the sooner you respond to customers, the more organized you appear and the happier they are).

A robust DMS is both environmentally and economically friendly—saving business owners and information workers time and money while using significantly less paper.