First we had cardboard folders to store all our paper documentsin, then the sight of these in offices became few and far between as we started to use the much more convenientcomputer folder.
Herewe could organise our typed documents straight from Word, Excel or download them from an emailinto a relevantly headed folder or sub folder. But with technological advancements are computer folders becoming redundant, liketheir paper counterparts?
Of course not, you may think. Your desktop is full of folders you don’t know what you would do without. But having a desktop full of folders is not the best way to store your documents. One of the main reasons is because you have no file protection – which could result in files disappearing unexpectedly – no access tofile back-ups and, as you add folder after folder, it becomes difficult and time-consuming to find what you are looking for.
From a business point of view there are several downsides to using folder-based file management systemsand there are actually much better and safer ways tostore important documents.
In terms of everyday work, the computer folder is still a fantastic tool. But for highly important and confidential business information, which you can’t afford to loose or allow to get into the wrong hands, you may need to store them somewhere a bit safer.
Places such as Kelly’s Data Storage, offer the high security storage options you can’t get from your own computer folders. First your data will be delivered and collected in purpose-built protective cases that are loaded and sealed before being catalogued and stored. These can then be retrieved at anytime, from anywhere in the world, thanks to a secure online management system.
Advancements in how we storedocuments havealso come with the progression of the Internet. We can now get hold of our data on a range of devices, even while mobile, and sending documents ‘to the cloud’ means we can retrieve files anytime, anywhere.
Here we are also provided with a back-up, so if anything were to happen to our computers we wouldn’t loose years of hard work and important documents. With Drop Boxand One Drive we also have the opportunity to easily share documents to colleagues and across businesses.
We do have a similar system with Google Drive, which is a computer folder used to share work across computers and access it from anywhere, as well as moving it with us if we change desktops.
Although many people do still use computer folders and will continue to do so, with these speedy advancements in technologythis could change and they couldsoon be a distant memory. Who knows where we could be storing our documents in a few years time?
